Editing with Data: Turn Readability Scores into an Action Plan
Published October 03, 2025 • 8–12 min read
Learn a practical workflow to convert readability diagnostics into specific edits—sentence trims, jargon swaps, and structure fixes—without flattening your voice.
Start with a Baseline
Paste a representative sample (300–500 words) into your analyzer. Record word count, sentences, Flesch, and FK Grade. Note where the score dips: long sentences, dense noun phrases, or unexplained terms.
Prioritize High‑Impact Edits
Cut run‑ons first. Target average sentence length of 15–20 words. Replace nominalizations (make a decision → decide). Convert passive voice to active where clarity improves. Define the first instance of acronyms.
Structure for Scanning
Readers skim. Use descriptive H2/H3 headings. Convert enumerations into bulleted lists. Front‑load outcomes and decisions. Keep one idea per paragraph to make it easy to rephrase later.
Use a Style Pass
Check for filler (really, very, actually), hedge words (might, could), and stacked prepositional phrases. Swap abstract nouns for concrete verbs. Vary sentence starts to avoid monotony.
Measure Again
Re-run the same sample. Look for improved words‑per‑sentence and a small lift in Flesch. If the score barely moves, look for jargon clusters or missing definitions. For expert audiences, aim for clarity over chasing a perfect number.
Create a Reusable Checklist
Turn your best edits into a one‑page checklist. Apply it to drafts before review. Over time, your baseline will improve, and your team will ship clearer content faster.